This procedure outlines the local appeal process for ākonga and applies to academic and non-academic appeals.
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Te Kawa Maiorooro | Educational Regulatory Framework
(TKMF) Sections 2.27(2), 3.1-3.5., 5.3(4), 5.4., 5.5., 7.1.(1), 7.11(3)a., .7.19 and 7.20
The relevant Otago Polytechnic policies, procedures and guidelines and the New Zealand Institute of Skills and Technology (NZIST) policies, procedures and guidelines as per the Otago Polytechnic Transitioning (Grandparenting) From NZIST Policy.
This procedure outlines the local appeal process for ākonga and applies to academic and non-academic appeals.
Oversight of the appeal process is managed, recorded, and reported by Otago Polytechnic (OP) Director: Academic Excellence (Dunedin and Central Otago) or Academic Director (Auckland International Campus (AIC)) acting in the roles of OP Appeals Officer in accordance with the Ākonga Appeals Policy
The OP local appeals process will be governed by the Principles outlined in Ākonga Appeals Policy Section 2.
The OP local appeal process is as follows:
Ākonga submits an appeal, using the Notice of Appeal form (refer to Appendix 1 of Ākonga Appeals Policy) to the relevant kaimahi (Lecturer/Facilitator, Head of School, Head of College/Discipline, Student Success) who notify the OP Appeals Officer. Ākonga also has the option to submit their appeal directly to the OP Appeals Officer.
Where the grounds for appeal have been satisfied, the OP Appeals Officer acknowledges the Notice of Appeal within three (3) working days including advice on the next steps in the process.
This formal acknowledgement of receipt of the Notice of Appeal is sent to the ākonga and any support person/s and/or advocate identified in the Notice of Appeal and will include advice on the next steps in the process.
Where the grounds for appeal have not been satisfied, the ākonga and any support person/s and/or advocate are notified of the decision and reasons within ten (10) working days.
Appeals relating to academic matters are considered by the Head of School or Head of College or relevant academic committee, e.g., the assessment committee or an Appeals Panel to be convened by the OP Appeals Officer following the guidelines outlined in Ākonga Appeals Policy.
Appeals relating to non-academic matters or breaches of discipline are considered by the Head of School or Head of College or an Appeals Panel to be convened by the OP Appeals Officer following the guidelines outlined in Ākonga Appeals Policy.
The appeal decision is notified to the ākonga by the relevant person/assessment committee/panel and their support person/s and/or advocate noted in writing, within five (5) working days. The decision will also inform the ākonga of their right to further appeal as outlined in Ākonga Appeals Policy Section 3.4-3.8 Further Appeal.
Ākonga/Learner Notice of Appeal V2 (click to download)
Ākonga / Learner Discipline Policy
DELEGATIONS:
Director: Academic Excellence (Dunedin and Central Campus) / Academic Director (AIC)
Head of College/Department Head
Head of School/Leaders
Facilitators/Lecturers
Dr Megan Pōtiki
Executive Director
12/12/24
Version 13